Bookings, Terms & Conditions of Exhibiting
1. All bookings are accepted on the basis of the description of products & services outlined on the booking form. Any deviation from the description must be with the approval and agreement of the Organiser. The Organiser reserves the right to ask you to remove any items on display which have not been declared previously on the booking form or agreed with the Organiser prior to the Event.
2. Exhibition stands will be allocated by the Event Organiser.
3. Subletting or sharing a stand is not permitted unless with the approval and agreement of the Organiser at the time of booking: in the case of readers only 1 reader is permitted per reader stand: if an exhibitor requires a stand for retail & space for a reader then a double stand must be booked.
4. The Organiser reserves the right to refuse any exhibitor without giving a reason.
5. No candles or naked flames of any description to be lit on any stand.
6. No extensions or widening of stands is permitted – if a larger stand is required then this must be stated on the booking form: likewise if a stand has a pull up display or banner then this must be declared at the time of booking.
7. Exhibitor badges: No-one will be admitted without an exhibitor’s badge, which should be worn throughout the Event: the allocation is two per stand – should you require further badges please put your request on the booking form with the names of those assisting you where possible.
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8. No posters are to be attached to the fabric of the building by drawing pins, sticky tape or similar. Blue tack is permitted with great care; any damage charged for by the venue will be passed on to the exhibitor.
9. Consideration should be given to fellow exhibitors in respect of playing music and burning of incense etc. The playing of music is subject to licence held by the stand holder, evidence of this will be required with the booking form.
Readers.
1. Reader stands are limited at each event, therefore you must clearly state on your booking form if you wish to perform readings from your stand. If you do not state this on your booking you will not be allowed to conduct readings over the weekend of your booking.
2. Appropriate disclaimers are required to be in clear display on each readers stand.
3. Our definition of Readers includes – Clairvoyants, mediums, psychics, Aura
photographers, psychic artists, card readers.
4. No readings to any persons under the age of 18 will be permitted. If you are in doubt, please ask for proof of age.
Payments
1. The price of the stand and deposit is outlined on the booking form for each event. An initial deposit is required by exhibitors at the time of booking to secure a stand: deposits are non-refundable unless an event is cancelled by the Organisers.
2. An invoice will be issued 8 weeks before each event and payment for that event must be made in full for the stand(s), and this is due no later than 6 weeks before each event. Cheques should be made payable to Annette Moss or Julie Murray . Should you have reason to cancel your stand the deposit will be forfeited.
3. Cancellations must be given as soon as possible to give maximum notice. In the event of a cancellation more than 6 weeks before the Event then a refund will be given less the deposit; if within the last 6 weeks then Full payment is required – any cancellation just before an event should be notified to the Organisers on ( Julie Murray) 07891 326190 07891 326190 07891 326190 07891 326190 / (Annette Moss) 07854 273131 07854 273131 07854 273131 07854 273131 .
Setting up & Closing down
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1. Exhibitor access for setting up will be announced where possible in advance for each event.
2. After unloading, vehicles should be removed away from the loading areas so as not to restrict other exhibitors unloading or visitor’s access to the venue: closing down should not be until 5.00pm on the day of the event – closing down before this time is not permitted.
3. Stands must be ready by 9.45 am on Saturday and all aisles must be clear so that the public entering at 10am are not at risk of accident.
Insurances, Health, Safety & Security.
1. It is the responsibility of each & every exhibitor & speaker to be aware of any current change in legislation that affects their activities & to comply with such legislation.
2. Whilst the Organisers have taken every precaution to ensure a safe & secure
environment for the Events it is the responsibility of each stand holder to make sure that they have their own insurance to cover their goods & services as required by law & should have a minimum of £1 million Public Liability insurance & a minimum of £1 million professional indemnity for any products & treatments given. No responsibility will be accepted by the Organisers for claims made against any products, services or treatments or for any loss or damage to exhibitors stock or equipment. Copies of current Insurance Certificates must be included with the booking form at the time of booking. We will make every effort to ensure that all venues are safe and secure, but no responsibility will be accepted by us or the venue for exhibitors stock or equipment.
3. Readers, psychic mediums, psychic counsellors, psychic artists, aura photographers and spiritual therapists should have the appropriate professional indemnity insurance & appropriate disclaimer & send a copy of each with their bookings. It is also recommended that all readings be taped for the professional care of the Visitor/Client & the Reader/Medium.
4. Electricity - Please ensure your equipment is checked to EEC regulations i.e. PAT tested, in a good state of repair in order to ensure the safety of fellow exhibitors & visitors; all requiring power must bring an extension lead. Cables must be secured & taped down.
Copies of PAT certificates are required at time of booking for all electrical equipment that are to be used at our events.
5. The boundaries of the stand are the limit & extent for each exhibitor: no goods, furniture or storage items are permitted to block aisles, doorways or fire escapes.
6. All exhibitors should act with consideration & respect for other exhibitors, visitors & the Organiser team at all times: no activity should be disturbing or intrusive to others
Leaflets and advertising.
1. Leaflets: there will be a designated area for leaflets, which exhibitors are invited to use all other advertisements & leaflets etc should be confined to the boundaries of the stand; the leaving of leaflets at any other area of the venue including the toilets is not allowed.
2. As we would like to bring our event to as many visitors as possible we would ask for all of our exhibitors to advertise any events they are attending on their own websites with a link to this site so that we can promote our events as widely as possible. We are also happy to add your links to our site if you are attending our events.
Talks, Demonstrations and Workshops
1. These are a fantastic way for you to promote your activities, services and products. We view these workshops as a great way of informing the public about the various therapies and services that are available to them. We are extremely grateful to anyone who takes the time to put on a demonstration at our events.
2. If you would like to present a talk/workshop/demonstration then please indicate on the booking form and please give as much detail as possible to content and how long your talk will be for and if it involves a workshop that requires audience participation.
3. In the event of high demand for talks we will allocate talks at our
discretion.
Stand Position.
1. Although we do make every effort to accommodate exhibitor’s requests, we cannot always do so. We will position stands as availability allows. Our decision is final.
Electricity
1. Electricity is included in the cost of each exhibitors stand. If electricity is required then you are requested to bring your own extension cables as power points may not always be positioned next to your stand. All cables must be taped down and we do not accept any responsibility for any accidents to the public or exhibitors for exhibitor’s electrical cables that are not taped down.
2. All cables and electrical equipment must be in good condition and PAT tested. (Copies of PAT certificates will be required for all equipment including extensions at time of booking).
They must carry the appropriate sticker.
